Secure storage of critical documents is essential in every business. Losing important documents, whether they contain sensitive information about customers or employees, trade secrets of the company, or contract terms and conditions can result in a myriad of negative consequences. From the damage to reputation and operational inefficiencies to legal consequences and costly compliance failures, the importance of secure document storage is undisputed.
Implementing a robust document security program can drastically reduce the chance of losing key data, and ensures that all users have access to crucial files without compromise to security. It also reduces the threat of unauthorized or malicious access to sensitive documents.
Secure Backup Solutions: Regularly tested and securely encrypted backups protect documents from loss due to system failure or ransomware attacks.
Train and educate employees Continuously educating employees about secure procedures for handling files and document sharing protocols improves compliance and adherence to security guidelines, without affecting productivity.
Utilize a Virtual Data Room: Secure VDRs enable teams to collaborate in real-time about projects and transactions, regardless of location or device. This ensures that projects are completed on time and deadlines met which reduces the risk of deals failing due to missing or incomplete documents.
Use Document Encryption. Utilize a solution that enables end to end encryption for all files in a storage system. This stops unauthorized users from accessing data, at all times, including when they are in rest. This, combined with biometric authentication, adds an extra layer of security to even the most sensitive information.