The old adage « less is more » applies to many situations, from the length of speeches to the consumption of natural resources and golf strokes. It is also valid in the case of the use of paper in board meetings. To be a paper-free team, it takes careful planning and the commitment of all. The results will be worth the effort. The following article from our friends at BoardEffect goes over some of the most important points to be aware of as you transition to a paper-free board.
One of the most difficult issues that boards confront is the time it takes to review board meeting materials and prepare for every meeting. Board portals allow directors to access their documents prior meetings, and look them up on any device. Directors can even sign an electronic board book which permits unanimous written consent prior to the meeting. This means that there is no need to print distribution, distribution, and global shipping costs.
Another issue that can be resolvable with the help of a board management application is ensuring that all meeting documents are up to date. With the help of a management software for boards updates are instantly reflected to all users, which makes the process more efficient and saves on numerous hours of resource.
As with any new software it is crucial to provide the right training and support for board members. This will enable them to learn about the capabilities of the software and increase their productivity.